How to effectively set up a travel policy in a company

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Travel policy is a document required by all companies that send their employees on business trips. In this article, together with the head of the business travel service OneTwoTrip for Business, Stepan Mastryukov, we will analyze its advantages, as well as find out what should be set up and how to monitor compliance with the rules.

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Why do we need a travel policy?
Travel policy is useful for both business and employees. With its help, the lithuania whatsapp phone number company gains control over business travel expenses, and therefore budget savings. Employees with travel policy receive a clear and formalized process for organizing a business trip.

The document answers all sorts of questions: where and how to book tickets and hotels, what expenses are reimbursed by the employer, how to prepare and submit an advance report, and many others.

Thus, the company has a step-by-step instruction that helps to easily plan a business trip, and the freed up time can be spent by employees on other tasks.

What can be configured in the travel policy
First, define your purpose. Why does your company need a travel policy?

Do you want to minimize your travel expenses?
Reduce the time it takes to plan them?
Make the process as transparent and understandable as possible for employees?
Or, for example, to ensure the safety of employees who frequently fly abroad?
Highlight the main points and pay maximum attention to them when creating a document.

Limits as a way to avoid overspending
Many companies want to reduce business travel expenses with the help of travel policies. To do this, the document must reflect limits on the cost of tickets and hotels, as well as other expenses on business trips.