Medical certificates: tips for integrating and managing them efficiently in HR

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Managing medical certificates is a constant challenge in the daily life of the Human Resources (HR) sector.

These documents, which prove the employee's absence for health reasons, certainly need to be managed efficiently to ensure compliance with legal requirements, without neglecting the balance between the company's demands and care for the well-being of employees.

With this in mind, we have gathered here some practical tips to help HR integrate and manage medical certificates efficiently, combining technology and good practices.

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What is a medical certificate?
A medical certificate is a document issued by healthcare professionals, such as doctors, dentists and psychologists. It certifies, above all, the need to take time off work for health reasons.

This document guarantees the worker the right to be absent from work without suffering penalties, as long as the justification is in accordance with the established rules.

It is important that the information contained in the certificate is truthful and clear in order to avoid fraud and misunderstandings.

The importance of medical certificates in HR
Medical certificates play an essential role in people management. They ensure employees’ rights, allowing them to recover without compromising their job security.

For companies, proper management of these documents is crucial, as it directly influences activity planning and absenteeism control.

Poor management of these documents can create a feeling of disorganization and neglect. In the case of medical certificates , this highlights the importance of clear, agile and efficient control to ensure the organization and transparency of processes.

Types of medical certificates
There are different types of certificates, the most common of which are:

Certificate of Absence: Used to justify absence for a specific period due to health problems.
Certificate of Attendance : Used in cases of medical appointments and examinations, where there is no need for prolonged absence.
Maternity Leave Certificate: For leave due to pregnancy, childbirth and postpartum, guaranteeing the rights provided for in the CLT, such as 120 days of paid leave.